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What is the Single Data Return (SDR)?

The SDR is an electronic database of learner enrolment and completion information required by the Ministry of Education (MoE) and the Tertiary Education Commission (TEC). 

The SDR provides one central point for the collection, processing, and delivery of information from tertiary education organisations (TEOs) to education agencies. 

    The data reported through the SDR is used for:
    • monitoring performance against a TEO’s Investment Plan 
    • annual funding and wash-up cycles
    • publishing performance information (Educational Performance Indicators [EPIs])
    • statistical reporting

    Who needs to complete an SDR?

    TEOs are required to complete an SDR if they:

    • receive Qualification Delivery (DQ1-2, DQ3-7, and/or DQ7+) funding
    • receive Youth Guarantee (YG) funding
    • have learners with student loans or allowances
    These TEOs need to complete an SDR four times a year:
    • All valid enrolments are returned in the Indicative (IND) SDR which is returned in March each year 
    • Course and Qualification completions are returned three times a year in line with the SDR dates for April, August, and December. The December SDR also includes forecasting

    Completing an SDR is a condition of funding. Late or incomplete submissions can result in delays of scheduled funding payments from TEC.

    TEOs must complete the fields in the SDR in accordance with the SDR manual and its appendices, and submit the information through Services for Tertiary Education (STEO) within the specified return period.

    What information is needed for the SDR? 

    Information is required on student characteristics, course enrolment details, course and qualification completions, course details, and actual EFTS on a monthly basis.

    • This information is based on unit-record data obtained from TEOs’ student management systems (SMS)
    • If a provider is required to complete an SDR (see above) all students who have a confirmed student enrolment their SMS need to be reported, including non-funded students

    Further information on EFTS forecasts is required as part of the validation process. 

    Further information

    For more information on the SDR and reporting requirements, see:

    For further questions contact TEC's Customer Contact Group (CCG) on 0800 601 30 or customerservice@tec.govt.nz with the subject line 'SDR query'.

    Keywords: SDR, SAC, YG, reporting, funding, TEO, single, data, return, DQ,
    Comments (5)
    • Abraka Dabra
      Thu, 03 Aug 2023 05:00:40 GMT
      I don't want to tell you the exact information 
    • Ravi
      Tue, 08 Aug 2023 06:08:58 GMT
      I'm writing my comments to let you know
      This will disappear. 

      Throw a prompt saying "Thanks for Submitting"
    • Tej
      Tue, 08 Aug 2023 06:10:15 GMT
      I can submit multiple comments and other customers won't be able to view my comments. 

      I will get notified with an alert advising Thanks for submitting comment
    • lynette
      Thu, 10 Aug 2023 00:28:16 GMT
      llllll comments 
    • ravi
      Thu, 19 Oct 2023 08:45:22 GMT
      If you are experiencing any problems submitting SDR data and are anticipating a late submission, or wish to re-submit your SDR after the deadline, please contact CustomerService@tec.govt.nz or call 0800 601 301 as soon as possible, so we can understand the problem and agree a timeline for submission.
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